空中英语教室：201101121 MP3在线课程 Meetings, Meetings, Meetings
Meetings, Meetings, Meetings
Managing meetings right can make life easier for everyone
In a large company, many employees work on cross-functional teams, and getting things done on these teams requires meetings. My day-to-day job consists of many meetings, which sometimes leaves me with little time to do my real work.
The first step in initiating a meeting is finding a time slot that works for everybody that you want to invite. More importantly, you must be sure a meeting room is available at the chosen time. Meeting rooms are booked on a first come, first served basis and fill up quickly. Most of the time, you need to book a room three to five days in advance. Thankfully, not everyone has to be physically present for a meeting. Dial-in numbers are usually provided for those who can't attend in person.
After the time of the meeting is set, the one who called the meeting sends out the agenda. Giving out the agenda ahead of time is absolutely essential. It not only prepares
the attendees for what to expect, but also encourages them to bring solutions or ideas to the meeting.